Tag: copyediting (Page 2 of 7)

What is a backronym?

2021-03-11 / admin / 0 Comments

In an earlier blog post we looked at acronyms.

While an acronym is formed from a phrase, a backronym (or bacronym) is a word that is supposed to come from a phrase, but that phrase has been constructed (often humorously) to fit an existing word.

A well-known example of a backronym is posh, meaning stylish, elegant, upper-class. There is a popular belief that posh came from ’port out, starboard home’. It was thought that rich people would book two cabins on their voyage to India and back home, one on the port side of the ship and the other on the starboard. In that way they made sure that they could travel more comfortably, away from the heat of the sun. However, posh was quite simply a slang word in the late 1800s for an overdressed dandy. Another meaning of posh was a small coin, money.

Starboard side of the deck of a passenger ship. — Port or starboard?

Another backronym is golf, which is – erroneously – said to come from gentlemen only, ladies forbidden. The word golf is considered to come from Middle Dutch cold, meaning stick or club.

A few more backronyms:

Cop	Constable on patrol
Ford	Fix or repair daily
IBM	It's Better Manually
Navy	Never again volunteer yourself
Tip	To ensure promptness

A CAPTCHA is a distorted code you copy on a website to access a page. This is to prevent automated attacks on a website. The acronym is said to mean Completely automated public Turing test to tell computers and humans apart. However, the word is most likely a contrived acronym, in other words, a backronym. It was probably made in analogy with gotcha, ’I have got you’, meaning that you have caught somebody doing something wrong. A gotcha also means a sudden unexpected problem. The interesting thing is that there now is another way to prevent hackers from accessing a web page – and it is called GOTCHA, said to mean Generating panOptic Turing Tests to Tell Computers and Humans Apart. If you don’t know Alan Turing or the Turing Test, read here or here.

The Morse signal SOS is said to mean Save our Ship or Save our Souls. In fact, the alarm signal is …- – -… (three short, three long, three short without any pause), while the letters SOS in Morse code are three short, pause, three long, pause, three short.

Another distress signal is Mayday, mainly used by airplane or ship crews. It is used in voice communication via radio. In a life-threatening emergency the word is repeated three times. The word is said to have been created by Frederick Rockford, a radio officer at Croydon Airport in London in 1923. Mayday supposedly comes from the French m’aidez meaning ‘help me’ or venez m’aider meaning ‘come and help me’. So Mayday is not a backronym.

Neither is May Day, which is something completely different. It refers to the first of May (or the first Monday in May) being a festival in many countries to celebrate the arrival of spring.

Acronyms and initialisms

2021-02-22 / admin / 0 Comments

Acronyms are a type of abbreviation. They are formed by the first letter of each word in a phrase and usually, but not always, written in capital letters. An acronym is pronounced as a word:

ASAP	As soon as possible
HIRC	Human–industrial robot collaboration
NASDAQ	National Association of Securities Dealers Automated Quotations
NATO	North Atlantic Treaty Organization
PIN	Personal identification number
POTUS	President of the United States
SARS	Severe acute respiratory syndrome
SWOT	Strengths, weaknesses, opportunities, threats
UNESCO	United Nations Educational, Scientific and Cultural Organization
WADA	World Anti-Doping Agency

Some words created as acronyms have become so common that people do not know they are acronyms. Some examples:

laser	light amplification by stimulated emission of radiation
radar	radio detection and ranging
scuba	self-contained underwater breathing apparatus
sonar	sound navigation and ranging
taser	Thomas A Swift's Electric Rifle

There are other abbreviations formed by the first letter of each word, but they are pronounced as individual letters. These abbreviations are called initialisms. Some examples:

B2B	Business-to-business
BMX	Bicycle motocross
CEO	Chief executive officer
CIA	Central Intelligence Agency
DIY	Do-it-yourself
FAQ	Frequently asked questions
FBI	Federal Bureau of Investigation
IPO	Initial public offering
NHL	National Hockey League
RFID	Radio frequency identification
WWW	World Wide Web

An RFID tag. — Detail of an RFID tag used on a garment

The most common initialism is probably OK. It is such a popular abbreviation that it deserves its own blog post.

Communicating on the internet has created many abbreviations:

2F4U	Too fast for you
AFK	Away from keyboard
BBS	Be back soon
LOL	Laughing out loud
KISS	Keep it simple, stupid
ROFL	Rolling on the floor laughing
YOLO	You only live once

How the first letter in an abbreviation is pronounced determines whether the indefinite article should be written a or an. Compare the following:

A UNESCO spokesperson	An unknown person
An FBI agent	A federal agent
An HR manager	A human resources manager

In my next blog post you can read about backronyms.

Abbreviations

2021-01-27 / admin / 0 Comments

The word abbreviation comes from the Latin verb abbreviare with the adjective brevis, which means short. When you abbreviate something, you make it shorter.

Many abbreviations are formed by leaving out all except the first few letters of a word. These abbreviations often end with a full stop.

abstr.	abstract
ad., advert.	advertisement
admin.	administration
approx.	approximately
betw.	between
cont.	continue, continued
doc.	document
esp.	especially
est.	estimated
etc.	et cetera
exam	examination
fig.	figure
fut.	future
info	information
intro	introduction
lab.	laboratory
lang.	language
memo	memorandum
min.	minimum, minute
misc.	miscellaneous
mod.	modern
obs.	obsolete
orig.	origin, original(ly)
pop.	popular
St.	Street
tel.	telephone
temp.	temperature, temporary
vol.	volume

Names of the months are abbreviated according to this general principle of just shortening words.

Jan.	January
Feb.	February
Mar.	March
Apr.	April
May	May
Jun.	June
Jul.	July
Aug.	August
Sep. or Sept.	September
Oct.	October
Nov.	November
Dec.	December

There is more variation in how the days of the week are abbreviated.

Mon.	Monday
Tu., Tue. or Tues.	Tuesday
Wed.	Wednesday
Th., Thu., Thur. or Thurs.	Thursday
Fri.	Friday
Sat.	Saturday
Sun.	Sunday

Many abbreviations leave out letters in the middle of a word and end with the last letter of the word. Here are some examples:

apt.	apartment
attn.	attention
atty.	attorney
dept.	department
fwd	forward
govt.	government
hr.	hour
Jr.	junior
Ltd.	Limited
mfg.	manufacturing
mgmt.	management
qty.	quantity
tsp.	teaspoon
yd.	yard
yr.	year

Some titles also follow this principle:

Dr.	Doctor
Messrs	Plural of Mr
Mr	Mister
Mrs	Mistress
Msgr	Monsignor
St.	Saint

You can read more about titles here.

Geographical names are often abbreviated:

Cambr.	Cambridge
E. Afr.	East Africa
Scand.	Scandinavia
TX	Texas
Victoria Rd.	Victoria Road

Names of the states in the USA are abbreviated to two uppercase letters. You can find them here. The capital Washington is in the District of Columbia, abbreviated DC.

Abbreviations can also become words in their own right and we no longer realise that they are abbreviations.

Hankie (or hanky) is short for handkerchief.

The American colloquialism nabe comes from neighborhood.

Pram is short for perambulator, a carriage for a baby.

Soccer is an abbreviation of association football, which is different from American football.

Two girls lying on the grass watching a soccer game. — The girls were watching a soccer game

In American English abbreviations are usually followed by a full stop. In British English this generally applies to abbreviations that are formed by the first letter or the first few letters of a word as in the first table above.

There are many Latin abbreviations in the English language, which you can read about here and here.

Acronyms and initialisms are also abbreviations. Read about them here.

Like or such as?

2020-12-21 / admin / 0 Comments

Some writers use like when they should have used such as instead.

When you suggest a category or give something as a type example, write like:

Uncle Bill often listens to crooners like Bing Crosby.

Here Bing Crosby represents a specific type of singers, crooners, who often perform in a sentimental way (think of Crosby’s version of White Christmas and you will understand!).

The sentence does not state that Uncle Bill actually listens to Bing Crosby, only that he listens to singers of that type.

When you specify singers that Uncle Bill listens to, use such as:

He collects vinyl records with singers such as Dean Martin, Fred Astaire, Perry Como, Tony Bennett and Nat King Cole.

These singers are generally known as crooners, and here we understand that Uncle Bill has their records.

A plate of squids. — Seafood such as octopus is healthy

Some more examples:

You should eat more fruits like oranges.
Citrus fruits such as tangerines, clementines and lemons are rich in C vitamin.
Advanced tools like robots can reduce production costs.
Robots can take over more complicated tasks such as welding and grinding.
The course covers basic concepts of business administration such as accounting, finance, human resources and marketing.

A songwriter like Leonard Cohen will be remembered forever (Songwriters similar to Cohen will never be forgotten).
A songwriter such as Leonard Cohen will be remembered forever (Leonard Cohen will never be forgotten).

There should not be a comma or a colon after such as, but you can have a comma before such as. Leave out that comma if what comes after such as is additional and essential information.

To sum up:

Use like when you refer to a category (you imply comparison).

Use such as when you give actual examples (you imply inclusion).

Recipe and receipt

2020-11-30 / admin / 0 Comments

What is a recipe and what is a receipt? The two words have different meanings, but it was not always so.

A recipe is something you use in the kitchen. It is a list of ingredients and instructions on how to prepare a dish or make a cake, for example.

When you pay for something you usually get a receipt, a proof of a transaction. Money has been received.

Originally these two words had the same meaning, coming from the Latin word recipere, to receive or take. In 14^th century English both words referred to medicine, not to food. A prescription for a medicine usually started with the word recipe, meaning take.

Interior of a pharmacy with bottles of medicine. — Perhaps you need a prescription for this

There is not really much difference between preparing medicine and preparing food – in both cases it is a matter of preparing ingredients – so in the 18^th century recipe began to be used also in the kitchen.

Recipe can also be used metaforically in expressions such as a recipe for disaster or a recipe for success.

In modern language, prescription is used to refer to medicine. The doctor prescribes what medicine you should take.

Then, when you have paid the doctor, he may write out a receipt.

Enquire and inquire

2020-10-20 / admin / 0 Comments

Enquire and inquire both mean to ask or seek information about something. The corresponding nouns are enquiry and inquiry.

Basically there is no big difference in meaning between these words. It can be generally said that inquire is the common form in the USA and enquire in Britain.

Burly man on a beach speaking on a cellphone. He is enquiring about renting a sunshade. — The man enquired about renting a sunshade

However, there are writers – particularly in Britain – who make a slight distinction between the two forms of the word. They use enquire simply as a synonym of ask in a general sense. Inquire is used with the meaning of making a formal investigation.

My boss enquired about the passing away of our dog.

The police are making inquiries to find the owner of the abandoned car.

If you write American English, you could use inquire, but otherwise you need not worry about which form is correct. As always, choose one form and be consistent throughout your text!

Don’t say too much!

2020-09-27 / admin / 0 Comments

Writers often say too much by adding unnecessary words. Phrases such as free gift and joint cooperation are examples of tautology (saying the same thing twice) or pleonasm (using more words than necessary). Words that do not add information are called redundant words. Get rid of redundancies!

Here are some examples of unnecessary words:

General consensus – if you have a consensus, all agree
Foreign imports – imports are always from another country
Unexpected surprise – it wouldn’t be a surprise if you expected it
Personal friend – if you have a friend, you have a personal relationship. Someone who is not a friend may be an acquaintance
Past history – history is about the past
The two twins – would you expect them to be three?
Four different colours – if something comes in four colours, you can be sure they are different
Unsolved mystery – if you have solved it, it is not a mystery

I am sure you can see what’s wrong in the following examples:

Moment in time
Period of time
Few in number
On a daily basis
In actual fact
Sum total
Close proximity
Necessary requirement
New beginning
Advance planning
Outward appearances
The reason why
Return back

Combinations with together and each other are common – and unnecessary:

Combine together
Collaborate together
Join together
Merge together
Mix together
Blend together
Interact with each other

Another often unnecessary word is completely:

Completely surrounded
Completely empty
Completely unanimous

A man lying on a sun chair on a beach. — Completely alone? No, alone!

We might include end result and final outcome in the list of unnecessary words, but these combinations are acceptable, since it is possible to also talk about a preliminary result or a preliminary outcome.

Some abbreviations:

Since LCD means liquid crystal display, you should not write LCD display.

In PIN and ISBN, N stands for number – writing number after the abbreviation is pleonastic.

RAM means random access memory – don’t add memory.

UPC stands for universal product code and therefore you should not write UPC code.

ATM means automated teller machine – write only ATM.

Pleonasm is sometimes used as a rhetorical device for emphasis:

Each and every
Any and all
First and foremost
To all intents and purposes

Such emphasis is common in legal texts:

Null and void
Aid and abet
Fit and proper
Cease and desist
Sole and exclusive

Redundant words are so common that we often don’t notice them. Read your text with an eye on redundancies – and delete them!

Copy editor, copy-editor or copyeditor?

2020-08-29 / admin / 1 Comment

Am I a copy editor or a copy-editor? Or perhaps a copyeditor?

First, what is a copyeditor? In publishing, copy means text. Consequently a copyeditor edits texts. However, one could argue that there is a difference between what, for example, a managing editor does and what a copyeditor does. Or, to quote Karen Judd, ”A copyeditor does not edit copy; a copyeditor copyedits copy”. You can read about how I work here.

Man writing on a desktop computer. Is he a copy editor, a copy-editor or a copyeditor? — Copyeditor at work

Dictionaries differ in their recommendations. Merriam-Webster and Oxford English Dictionary have copy editor; The American Heritage Dictionary and The Chicago Manual of Style have copyeditor.

In book titles we can find both one and two words:

The Copyeditor’s Handbook (University of California Press)
Carol Fisher Salter: The Subversive Copy Editor: Advice from Chicago (University of Chicago Press)
Butcher’s Copy-editing (Cambridge University Press)
Karen Judd: Copyediting: A Practical Guide (Crisp Publications)

The Copy Editor newsletter changed its name to Copyediting newsletter.

CIEP, the Chartered Institute of Editing and Proofreading, prefers copyeditor.

As you can see from the URL of this site, I have settled for the one-word version copyeditor. One of the reasons is that my website address copyeditor.se looks better as one word; another reason is that many words beginning with copy are written as one word:

Copywriter, copydesk, copyright, copybook, etc.

There seems to be a trend for some compound words to go from two words via hyphenation to one word. A few examples:

proof reader – proof-reader – proofreader
base ball – base-ball – baseball
sub editor – sub-editor – subeditor
ink well – ink-well – inkwell
living room – living-room – livingroom

As always, the important thing is that you are consistent!

UPDATE June 2021:
Debbie Emmitt brilliantly sums up the issue here.

You can read more about compounds in this blog entry.

And here you can read about how to write e-mail (or e-mail).

Less or fewer?

2020-07-20 / admin / 0 Comments

Which is correct, less cars or fewer cars?

Perhaps you find it difficult to sort out words such as little, much, few, a few, many, less, more, a lot of and plenty of.

MANY AND MUCH

Many is always used with the plural form of countable nouns (you can read about countables and uncountables here).

She has written many articles about ancient Rome.
We have many students from Asia.

Much is always used with uncountable nouns.

The production process requires much energy.
Don’t drink too much beer!

Both many and much take the comparative form more.

There were more students last year.
I wish I had more time.

A lot of, lots of and plenty of can all be combined with both countables and uncountables.

There are lots of nice places to visit along the coast.
Take it easy – you have plenty of time.

FEW AND LITTLE

Few means ’not many, almost none’. Use few with countable nouns.

He had few interests and was quite bored.
There are few artists who have had such success.

A few means ’two or three, a handful of’. Use a few with countables.

We saw a few birds by the river.
A few members of the staff had already arrived.

The difference between few and a few applies also to little and a little. Both little and a little suggest ’not much’, but there is a difference in meaning.

I have little money sounds rather negative; you would like to have more.

I have a little money implies that you actually can buy something, although nothing expensive.

I have little money but much time.
Since he had little experience, he did not get the job.

A little rain will be good for our garden.
I would be grateful for a little extra time.

Just a couple of cars on the Autobahn in Austria with some farm buildings on a hill in the background — Fewer cars and less traffic on the way back home

FEWER AND LESS

Fewer is the comparative form of few. It is used with countables.

The fewer mistakes you make in your report, the better it is.
The company has fewer employees than I expected.

Some writers use the word less where they should have fewer instead. The correct choice is to use less with an uncountable.

I like my new job, even if it gives me less money.
Perhaps you should drink less beer.

Less is used before than in expressions of time and measurements.

They had lived there for less than two years.
My job is less than three kilometres from our house.

There is also the form lesser, meaning ’not as great in size or importance as something else’.

Do you consider this a lesser crime?
We need to choose the lesser of two evils.

MORE

More is the comparative of both many and much.

I wish I had more money.
This year there are more students from Africa.

How to start and end a letter or an email

2020-06-05 / admin / 0 Comments

In formal correspondence it is important to start – and end – a letter with the right tone.

How you can begin a letter or an email

If you know the name of the recipient, use the title and the surname after the word Dear.

Dear Ms O’Connor,
Dear Mr Harding,
Dear Dr Johnson,
Dear Professor Green,

Using the abbreviated form Prof may seem less respectful, and the full form is recommended.

As mentioned here, there is usually a period (a full stop) after abbreviated titles in American English. In American English the salutation is usually followed by a colon instead of a comma.

If a person’s name does not reveal whether it is a man or a woman and you are not sure, write the full name:

Dear Kim Nelson,
Dear Taylor Smith,

Don’t know the name?

If you do not know the name of the person you are writing to, try to find it out. Check the website of the journal, university, department, organisation, company, etc., under ”Staff”, ”About us” or ”Contact us”. You might also find out a person’s name on LinkedIn. Another option would be to call the office and ask for the name.

If you cannot find the name but know the person’s function, you can write, for example,

Dear Editor,
Dear Librarian,
Dear Recruiting Manager,
Dear Chief Technology Officer,
Dear Communications Director,
Dear President of Sales,
Dear Social Media Specialist,
Dear Research Assistant,
Dear Supervisor,

If you know neither the name nor the function of the person you are writing to, write

Dear Sir/Madam, and if you know the recipient is a man (woman), write Dear Sir, (Dear Madam,). If there are more than one recipient, you can write Dear Sirs,.

Some writers use the phrase

To whom it may concern, (in American English To Whom It May Concern),

but that may seem too impersonal.

Battered letterbox by the roadside in the US desert — Perhaps less suitable for formal letters

Ending a letter or an email

To end a formal letter to a person whose name you know, write

Yours sincerely, (mainly British usage)
Sincerely yours, (mainly American usage)

If you do not know the name of the recipient, write

Yours faithfully, (British English)
Yours truly, (American English)

Slightly less formal endings would be

With best regards,
With kindest regards,

And more informal:

Regards,
Kind regards,
Best regards,

These last examples would be suitable in an email, since emails are seen as less formal than letters.